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Guardian Consent Requirements
Per 2022 legislation, district coordinators must follow guidelines below before administering the KCTC Student Survey. Active consent from guardians is required for students to participate in the KCTC Student Survey.
Who Is Responsible?
Each district will designate a coordinator to
manage survey communications
1. Collect active consent from guardians within FOUR MONTHS of administering the KCTC Student Survey.
Survey Window
The 2026-2027 survey administration window will be open from September 1 – January 29. That means, for example, a district collecting guardian consent May 26 could administer the survey September 1-15. See below for a visual example.
Collect Consent at Enrollment
The number one way to increase participation is to include the Guardian Informed Consent and Guardian Consent Signature Page in your school enrollment packets for incoming 6th, 8th, 10th & 12th-grade students. Consent must be collected separately from other surveys.
Other Collection Options
If your school enrollment falls outside the four-month window before your district’s selected survey administration date, do your best to meet guardians where they are already so you can get a response (yes or no) from every guardian. For example:
- Include documents on your school’s website or guardian portal for easy access.
- Send text/voicemail alerts reminding guardians of the importance of the survey and need to submit signed consent.
- Have forms available at events like sports orientation or parent-teacher conferences.
- Mail/email the documents a few weeks before your survey date.
- Send documents home with students.
- Post reminders on your social media. Use your own, or see our Social Media Templates for ready-to-post and customizable options.
Documents to Include
You must provide both of these documents to guardians:
- Guardian Informed Consent (English/Spanish)
- Guardian Consent Signature Page. Available formats:
Key Messages
Help guardians understand the survey:
- Is anonymous. No students can be identified by their responses.
- Gives students voice on important attitudes and behaviors at no cost.
- Helps schools and communities get money for prevention programs that benefit students.
Guardian Information Flyer
Google Doc: English/Spanish
*To email Google Forms: Click the form link > Make a Copy. See Google Docs’ Help Page for details on how to publish and share forms. For technical support, please work with your IT Department.
2. Provide a list of students included/excluded to proctors administering the survey.
Please take advantage of our Guardian Consent Tracking Sheet template. Available formats:
3. Provide a copy of the survey.
Post this link to your school website for guardians to view the KCTC Student Survey questions, and state which optional modules your district will elect to participate in (per superintendent instruction):
Consent Window Visual
For additional information, please refer to your local Student Privacy Policy, Kansas Association of School Boards (KASB) resources for IDAE-3, and the Kansas State Department of Education (KSDE).
Revised March 2026
SEKESC IRB STUDY#2026-03